Microsoft PowerPoint is a computer software package that displays information in the form of a slide show. PowerPoint is a presentation software program. A presentation program also called a presentation graphics program is a computer software package used to display information, normally in the form of a slide show. It typically includes three major functions: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images, and a slide-show system to display the content.
It allows users to create visual presentations comprised of individual slides. PowerPoint is commonly used by business people and students to create slide show presentations. The ease of use is demonstrated by the fact that the program can be used by junior high and high school students. PowerPoint can accommodate a range of uses, with intermediate to more technical options. Microsoft estimates that thirty million presentations are made each day using the PowerPoint program.
PowerPoint has almost become a generic term similar to Xerox or Coke or Google and is often used when one is referring to any computer supported presentation, thus demonstrating how ubiquitous the program has become.
Unlike slide projectors however, which only projected static images, slides in PowerPoint are more dynamic. They can include text, graphics, sound, movies, and other objects, which can be arranged by the presenter.
The PowerPoint presentation can be printed, displayed live on a computer, or navigated through at the command of the presenter. For larger audiences the computer display is often projected using projection equipment. The slides can also be used as the basis for a webcast.
After designing the individual slides for your presentation, you can control the presentation by pre-programming the transitions from one slide to another with the exact timing you want.
Or, you can advance the slides manually as you speak about each. Supporters of the software say the PowerPoint can save people time by circumventing the need for other types of visual aids, such as hand-drawn or mechanically typeset slides, blackboards, whiteboards, or overhead projections.
Because the software is easy to use, it encourages people to give presentations that contain visual aids who otherwise may not have even given a presentation. PowerPoint does have its critics, and the benefits of the software are continually debated. Some critics of PowerPoint argue that condensing complex issues into simplified bullet points is detrimental, and compromises the quality of information provided to the audience.
This view finds that audience do not receive enough detailed information to make informed decisions about presentation topics. Additionally, there are also some critics who say that rather than providing too little information, PowerPoint allows users to put too much information into presentations.
As is clear from the debate about its merits, PowerPoint can present many benefits and challenges to a user who develops a slideshow to accompany a speech or presentation. PowerPoint is a multi-media platform that incorporates elements of written, audio, video, and graphical communication. The basic element of the presentation is the slide. The new default aspect ratio of the slide is for wide screens, but the previous aspect of is still available.
Some basic example elements used to compose a slide are as follows:. Titles and sub-titles: After first opening PowerPoint to start a new presentation using the Blank Presentation Template, the user can select a title and sub-title for the presentation, using one of a variety of fonts and colors.
Text: Users can enter the content as bullets on the slide along with a title for the slide. They can also select the font style, size, and content to support their message. Pictures: Users can search for and insert their own photographs. Remember to re-size the photo to fit the slide. After locating the desired supporting media, incorporate it into the slide.
Transitions: Transitions move the presentation gracefully from one slide to the next or build the side dynamically. There are many standard transitions available, or users can program their own special effects to animate the movement of the sides.
PowerPoint Slide : PowerPoint allows users to create slides and add animation, transitions, and video and audio clips.
Formatting choices, including layout, font selection, transitions and use of space and color, are important components of a presentation. PowerPoint incorporates elements of written, oral, and visual communication. By focusing on decisions regarding blank space or color, contrast, and font, you can design a presentation that is not only aesthetically appealing, but also enhances and underscores key content and objectives.
The following tips will help you and your audience get the most from your presentation. Templates: You may either select an existing template or design your own.
The blank template allows you to modify colors, themes, and the style of different elements to best suit your needs. Normal view — Blank Presentation template: The blank presentation template provides placeholders for title and sub-title on the first slide, and additional placeholders for the title on each blank slide.
This allows you to distinguish your main points from sub-points. Follow basic design rules:. Colors: Choose colors so that text is clearly legible. In addition, consider how the colors will look in the space where the slideshow will be presented. For example:. Picking Colors : In a presentation, there can be different colors and fonts, but all of the text must be easy to read for the audience. Organization : On a slide, information can be organized using bullet points or lists. Creating a Contrast : A speaker can create contrast in a presentation changing the font, color, or size.
Graphics: Insert needed visuals such as WordArt, shapes, or images. Make sure to re-size the images to best fit the slide. Here is how to re-size images:. Video and Audio: You can search and select video in different media formats. You can also record your own audio to add to a slide. When choosing video or audio to add to your presentation, make sure that it is of a high quality. This enhances the authority of the presenter as well as improves audience receptivity.
Effects and transitions: PowerPoint comes with a preset collection of transitions. You can choose different types of transitions to move between slides. Doing a practice run ahead of time will also help you iron out any technical issues you may experience on presentation day. Creating a PowerPoint presentation requires an investment of time and effort. Making great presentations should be your top priority.
Always strive for clarity and professionalism when creating a presentation. Of course, avoiding PowerPoint mistakes can be harder said than done. No matter the subject of your presentation, we can help you create a PowerPoint that meets your every need. Starting off with a design template can help you avoid some PowerPoint mistakes. To download one of our free templates, click on the button below.
All Rights Reserved, Synapsis Creative. Subscribe today and receive the latest in blog content, design templates, and much more — all made in PowerPoint. Hit enter to search or ESC to close. Too Much Clutter The human eye naturally seeks simplicity and clarity. Bad Contrast When you read a book, magazine or newspaper, you almost always see black text on a white background. Reading Out Slides Verbatim One of the biggest PowerPoint mistakes you can make is to simply read slides out as they appear on the screen.
Fixing a PowerPoint Crash. Jay Garcia October 5, Instead, try and shorten your bullets and keep it to the point. This causes your audience to focus on you instead of the slides on the screen. Try and pick a classic font instead of a creative one. Picking the wrong font can easily cause your text to be unreadable for your audience.
Besides that, if the computer you are presenting on does not have the font you used installed, PowerPoint will replace it with a random one. Verdana, Calibri and Helvetica, for example, are all safe choices.
These fonts are available on all computers. Picking the right font size can be difficult. On the one hand your audience needs to be able to read whatever you put on the screen. For headers the minimum is around 20pt, while for the body you have a minimum of 18pt. With these sizes you can be assured your text will be legible in every situation. This goes for laptops, computers, tablets, TVs and beamers. Besides the looks and size of your font, it is important to take contrast into account.
Usually your text is supported by a low-quality image. We often see that when people are talking about a car, the first picture on Google images is picked.
This results in inconsistency because some images tend to be illustrations and drawings, making your presentation look unprofessional or even childish. Make sure you select high quality images that support your message. Diagrams, schemes and screenshots are usually not beneficial to your presentation. They make boring slides with too much information and detail, although the information is usually quite important to your story.
A quick fix for these slides is to combine the diagram, scheme or screenshot with an image. These can easily be combined with an image of an iPad, laptop, beamer or computer.
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